Key Documents for UPS Job Application: What You Need

Searching for a job can be as nerve-wracking as a kitten in a room full of rocking chairs. But when it comes to applying for a role at UPS, it’s all about having your ducks—and documents—in a row. This blog post is your go-to guide for navigating the paper trail to your new gig at UPS. Get ready, because we’re about to unpack the essentials you’ll need to make your application shine.

Quick Takeaways:

  • Ensure you have a tailored resume and cover letter, professional references, and any required UPS forms or certifications for the specific role.
  • A valid driver’s license or CDL, ASE Certification, or FAA pilot’s license may be necessary for driving, mechanic, or pilot positions at UPS.
  • Prepare your identity and work eligibility documents, like a U.S. passport or a driver’s license plus a birth certificate, ahead of the interview.

What Essential Documents Will You Need?

Before you dive into the UPS job application process, make sure you’ve got all your ducks in a row. At the very least, you’re going to need:

  • A resume that reflects your work history and skills
  • A cover letter that captures your enthusiasm and fit for the role
  • Professional references, typically three, who can vouch for your experience and character

UPS may also request specific forms depending on the position. These could include:

  • A job-specific UPS application form
  • For those eyeing a driving position, a motor vehicle record (MVR)
  • Possibly a background check consent form

Make sure to review the job posting carefully for any additional documents that might be required for the specific role you have your sights set on.

How Should You Format Your Resume for UPS?

When fine-tuning your resume for UPS, clear and concise is the way to go. Here’s how to make your resume stand out in the pile:

  1. Keep it relevant: Highlight experience that aligns with the job at UPS you’re targeting. If you’ve worked in logistics, customer service, or any role that screams reliability and efficiency, make sure it’s front and center.

  2. Be concise: Aim for one page. Time is of the essence in the shipping world, and the same goes for your resume. Get to the point, and quickly convey why you’re the perfect package for the job.

  3. Use a clean layout: Stick to a simple, professional format. Bullet points are your friends, helping to break up text and make your achievements easily scannable.

  4. Incorporate industry keywords: Scan the job description for keywords and phrases that describe what UPS is looking for, and weave those into your resume. This tailoring can help your resume pass through applicant tracking systems and catch the eye of a hiring manager.

  5. Quantify achievements: Instead of saying you “managed deliveries,” specify that you “coordinated daily deliveries resulting in a 20% increase in on-time performance.”

  6. Proofread: Typos and grammatical errors can really dampen your first impression. Double-check your resume or have someone else look it over.

You can find plenty of resume templates and examples online, which can give you a good starting point for formatting and phrasing.

Which Certifications or Licenses Do You Need to Work at UPS?

Depending on the gig you’re gunning for at UPS, there could be some extra credentials you’ll need in your back pocket:

  • For delivery driver positions: A valid driver’s license is a must, but for larger vehicles, you might need a Commercial Driver’s License (CDL). Check the requirements of the particular driving role you’re interested in.

  • If you’re aiming to work as a mechanic or in vehicle maintenance: Relevant certifications such as an ASE Certification from the National Institute for Automotive Service Excellence might be required.

  • For those looking at pilot positions: You’ll need a Federal Aviation Administration (FAA) pilot’s license.

  • For management roles: A degree or certification in management could be a huge plus, depending on the level of the position.

Remember, UPS offers a wide range of positions, from sorting packages in a warehouse to complex logistics management roles. Check the job description carefully to understand if there’s a certification or license that could put you on the fast track to landing the job.

Each role might have its nuances, and here’s something you might not have considered: for certain tech positions, UPS might also value industry-recognized IT certifications, so if you have them, flaunt them.

Beyond the paperwork, UPS values attributes like reliability, teamwork, and a customer-focused attitude, so if you’ve got those traits, make sure they come through loud and clear in your application. Happy job hunting!

What Proof of Identity and Eligibility to Work Is Necessary?

When you’re gearing up to join the UPS team, making sure you’ve got the right paperwork nailed down is as crucial as knowing how to lift a box without throwing your back out. So, let’s break it down. To prove your identity and that you’ve got the green light to work in the U.S., UPS sticks by the rules laid out by the Department of Homeland Security. You’ll need to present documents that verify both who you are and your eligibility.

Acceptable Documents

You can go about this in a couple of ways. You could present a single document that does double duty — like a U.S. passport or a permanent resident card. These bad boys cover both bases.

Option 1: The One and Done Approach
– U.S. Passport or U.S. Passport Card
– Permanent Resident Card or Alien Registration Receipt Card (Form I-551)
– Employment Authorization Document Card (Form I-766)

If you don’t have one of those, no sweat. You can also bring a combo platter of documents — one from Column A and one from Column B.

Option 2: The Combo Meal
– Column A (Prove your identity):
– Driver’s License
– Federal or State ID card
– U.S. Military Card or Draft Record

  • Column B (Show you’re legit for work):
    • Social Security Account Number card that isn’t restricted
    • Certification of Birth Abroad or Certification of Report of Birth (Forms FS-545 or DS-1350)
    • Original or certified copy of a birth certificate

A Tip from the Pros

Here’s a nugget of wisdom that’s golden: Before you strut into your UPS interview, get your ducks in a row by having these documents handy. It shows you’re prepared and serious about snagging that job.

Can References or Recommendations Boost Your UPS Application?

You bet they can! When you’re looking to join the ranks at UPS, having someone vouch for you can be the cherry on top of your application. It’s like having a wingman in the pursuit of your next career adventure.

The Role of References

Think of professional references as the people who can sing your praises, without it coming off as a solo performance of “Me, Myself, and I.” They’re the credible voices that can confirm you’re a stellar fit for the job.

How to Choose Your References

Choosing the right references can feel like picking the perfect avocado — it’s all about the right mix of ripeness and firmness. Here’s a quick guide:

  • Former Managers or Supervisors: Anyone who’s seen you in action and can talk up your work ethic and skills.
  • Colleagues: Pick those who’ve teamed up with you on projects and know just how much you contribute to group efforts.
  • Mentors or Academic Contacts: If you’re fresh out of school or shifting careers, these individuals can attest to your character and potential.

Submitting Your References Effectively

Don’t play hide and seek with your references — make them easy to find. Include a separate sheet in your application with their contact information and how you’re connected professionally. But before you do that, reach out to your chosen references; get their blessing so they’re not caught off guard.

The Unique Twist

Get LinkedIn Endorsements & Recommendations: In today’s interconnected world, don’t overlook LinkedIn. A recommendation on your profile is like a badge of honor — visible proof of your abilities. Plus, it can carry weight when your potential employer does a bit of social sleuthing.

Remember, references should breathe life into your resume, giving it a voice that echoes “This is someone you want on your team.” And while you’re at it, customize your reference sheet to match your resume. Consistency is key, and it shows attention to detail.

  • Alex Mitch

    Hi, I'm the founder of! Having been in finance and tech for 10+ years, I was surprised at how hard it can be to find answers to common questions in finance, tech and business in general. Because of this, I decided to create this website to help others!